GovNews Blog | Extract Systems

As our workload continues to build and technology continues to advance, it may be time to analyze your current procedures to see if an advanced OCR solution is right for you. Applying such a solution can save valuable work hours, improve turnaround times, increase transcription accuracy and yield an exceptional ROI all while streamlining your workflow. Here are four signs that you should look into an advanced OCR software solution.

Can you benefit from OCR?

 Optical Character Recognition (OCR) is powerful software that transforms images such as faxes and scanned documents into human readable text.  Access to this text is very powerful and can be used for many purposes.  The questions below will help you determine whether or not you could benefit from an OCR solution.

When making a business case for automated redaction software it's important to look at how much sensitive data needs to be redacted. Using a hunt-and-redact approach might appear workable in a low volume setting, but understanding how much sensitive data actually exists could reveal a significant cost savings for your organization. There are two key factors to understanding how much sensitive data you are dealing with: the percentage of documents that contain sensitive information and the amount of sensitive information in those documents. Knowing the percentage of documents that need to be processed with redaction software is the first step in understanding whether or not an automated redaction solution is right for you.

Redaction Services: In-House or Outsource?

When deciding on how to proceed with a document redaction project often times the most important question an organization needs to answer is: “Should we do this with internal resources or pay experts to do it for us?” This can be a complicated question to answer but most organizations should be able to answer it by weighing the pros and cons of each with three factors in mind. The three factors that need to be considered are document origin (historical backfile or day-forward), volume (how many documents?) and redaction software (automated redaction or seek-and-redact). Of those three factors, document origin is the most import to consider first.