GovNews Blog | Extract Systems

Do you dream of walk-in, color-coded closets and labeled storage rooms? Okay, that may be a little too Type-A… but if you wish you could organize your daily responsibilities a little better, let me help. Here are a handful of practical tips, techniques and strategies for getting organized and taking control of your projects that work like a charm.

Redact as defined by Merriam-Webster is to select or adapt (as by obscuring or removing sensitive information) for publication or release.

Here’s a basic example:

Before: I would like to take you to dinner.

After: [REDACTED] would like to take [REDACTED] to dinner.

Protecting sensitive information through redaction is gaining priority across all organizations. With regulations tightening and the growing need to publish reports online, there is more data requiring redaction. Search engines can even find information that is hidden from our eyes, requiring more attention to redacting private data. Manually identifying this sensitive information is a huge undertaking. This time-consuming task is costly with a margin of error too large for comfort.

What is Data Extraction?

Data extraction is when meaningful data is automatically pulled from information-packed documents via Optical Character Recognition (OCR) Software. This OCR Software has been created by the best developers in the industry who continuously strive to expand the software’s capabilities.

The OCR Process is the Equivalent of Magic

Imagine having a mountain of scanned and faxed paper documents in your office… oy vey—what a mess!

Now, imagine waving a magic wand over the mountainous pile of papers that automatically classifies the documents, captures the information and designates any potential confidential or otherwise important information.

Everyone wants to have a better and more productive day. Here are 15 proven hacks to break through the daily regimen and add more positivity and energy to your work day.

1. Clean Up!

My mother always told me, “mess creates stress” and I couldn’t agree more. Doing a clean sweep of all clutter on your desk will help reduce stress while enabling you to find things in a more effective and time-efficient manner.

In working with government offices, we have found one of the biggest pain points is the inability to find the time to manually enter or transcribe information through data entry. This is an enormous issue, considering if this information isn’t imported in accurate fashion, private information could be missed, leaving a breach of confidential data.

New Pagination Rules
Make Verification a Snap!

We have automated the detection of page boundaries by pagination rules, by using machine learning algorithms to set weighted values that match the expected output. This is going to streamline the pagination process and make verification even easier.